PPMP20007 Project Management Concepts - Assessment item 3 — Group presentation
PPMP20007 Project Management Concepts - Assessment item 3 — Group presentation
Submission of Assessment Item
The link for the assessment item submission can be found in the assessment block on the unit website. One member of the group must submit the following files:
- PowerPoint slides (plus script). The PowerPoint slides must include the detailed script associated with each slide in the notes section of the slide. The slides and script must include the following:
- A title slide with the title of the presentation and the names and student ids of the presenters.
- Appropriate referencing showing the source of the content for each slide.
- An introduction slide, the “body” of the presentation followed by the conclusion slide.
- An “Any Questions?” slide. In the notes associated with this slide the script must also include at least three questions that could be posed by the audience at the end of the presentation. Responses must also be provided for these final questions. Each group member must be responsible for at least one of these “end of presentation questions”. The notes/script it must clearly show the group member responsible for each question.
- The references slide(s).
- The member contribution slide(s), listing the tasks involved in developing the presentation and each member’s contribution to the presentation. Marks cannot be awarded for the presentation if this is not included.
- The script must also include questions (with associated answers/discussion points) designed to facilitate discussion and interaction with the audience during the presentation. These must be included at the appropriate point in your script (in the notes section of the PowerPoint slides).
- The class summary handout
- Distance education students must also submit a recording of their presentation. This can be a recording made as part of the PowerPoint slides or a separate recording.
All members of the group are responsible for ensuring that the presentation files have been submitted on Moodle by the due date. Student marks for the presentation will be returned via this system. On-campus student presentations will not be graded until after their class presentation.
Overview of assignment
This is a group assignment for on-campus students (off-campus/distance education students may work on the presentation assignment individually).
On-campus students will be organised into groups of three (3) people. Groups will be organised in the weekly workshops in weeks 1 to 2. Groups and preferred topics must be communicated to the tutor by the end of week -2 and your tutor will finalise your topics by the end of week 3.
Students must not change their tutorial/workshop class after week 2.
Each group is to give a presentation about an aspect of project management. The intention is that no topic should be covered more than once during the term, so the tutor will approve topics on a first come basis.
For on-campus students the class presentations will commence in week 6. Your local tutor will schedule when your topic is to be presented in your workshop. However, all the research and preparation for the presentations must be completed and submitted in Moodle before the start of week 6 (when class presentations commence). See the exact due date and time in Moodle and in the unit profile. Note that marks cannot be awarded until after your class presentation.
For off-campus students you are required to submit a recording of your presentation as well as your resources for the presentation (slides, handouts etc.). All the research and preparation for the presentations must be completed and submitted in Moodle before the start of week 6. See the exact due date and time in Moodle and in the unit profile.
You must provide your tutor with the details of the members of your group and your top two preferred topics by the end of week two. This allows time for you to negotiate an alternative topic if necessary. However, the earlier you send the tutor details about your group and your preferred topic, the more likely you are to get your preferred topic.
Your tutor will notify you about the topic you are finally allocated and when your group is scheduled to present in class. The topics and presentation schedule must to be finalised by the end of Week 3.
Your presentation can be about:
- Any area of project management that is related to the weekly topics and adds a significant body of new material, a different perspective or depth to the information already covered in the course lecture material. It is important that you extend your knowledge and that of the class beyond what will be covered in this unit during the term.
There is scope to research and present more information about many of the weekly topics. For example, in the Quality Management week students may wish to investigate Six Sigma further or ICT students may wish to cover more detail about quality management in the Software Engineering discipline.
- Any other topic that is related to project management that is approved by your tutor. Some suggested topics are provided in Appendix B of this document.
You are expected to find appropriate reference material (at least three, good, recent, relevant references).
Remember to relate your presentation to managing a project and explain the significance of your content to project management. Often this is best illustrated with examples from your experience or actual project management scenarios.
In this assignment, you can also draw from your experiences and incorporate them into the assignment. If you don’t have any work/project experience, that’s fine too. You can also take the opportunity to be controversial and find academic and trade literature that challenges an aspect of the material you are presenting. Pose questions – make your audience think. Both on-campus and off-campus students are required to produce the script for the presentation that should include some potential questions and responses indicating where you would pose questions to engage your audience. In addition, the end of the script is to include three potential questions (with their answers) that you would anticipate being asked by your audience at the end of the presentation. Each member of a group must be responsible for at least one of the “potential audience questions” at the end of the presentation.
Students should contact their local tutor about any issues such as the membership of their group, selection of presentation topic, and schedule for their presentation.
Off-campus/Distance students:The unit coordinator takes on the role of the tutor. Off-campus are not required to present in class, but are required to submit a recording of their presentation. All recordings must be submitted by the due date shown on the unit website.
CQUniversity Library has many databases that contain refereed full-text journal articles. This is also a useful source of material for your assignment. The following library links may also be useful to help you get started:
Please check with your tutor if you need to discuss your choice of topic. Remember that you must obtain approval for your topic choice.
Presentation - more detailed requirements
- The time limit for the presentation is 15 minutes for the presentation (as a guide this should be no more than 15 slides not counting the title slide, references, “any questions”, and group contribution slides) plus 5 minutes for final questions and discussion at the end. It is important to adhere to the time limit set.
- All members of the group must give approximately equal parts of the presentation to the audience.
- All members of the group must be familiar with all the material in the slides and be able to present any part of the presentation and/or answer questions related to any part of the presentation.
- All members of the group are responsible for the whole presentation in terms of content, flow of material, resources and timing. You must rehearse your presentation together before you present to the class.
- The presentation format is to be determined after discussion with the local tutor. Innovative presentations will be welcomed, but discuss your plans and get approval from your local tutor prior to the presentation.
- All groups must prepare a handout in a format that students can use as a summary of the main points of the presentation. The handout must include the references. On-campus students must produce a set of class handouts to distribute to the members of the class on the day of their presentation.
- All groups are to include their script as part of their presentation submission, that is, exactly what would be said if they were giving the presentation in front of an audience. The script should show clearly what would be said/discussed with each slide and should include any questions that would be posed to engage/interact with your audience . This script is to be included in the ‘Notes’ section of your .PPT file.
- The script associated with the “any questions” slide must include 3 questions that are likely to be asked by your audience and your proposed answers to those questions. In group presentations, each member of the group must be responsible for one of the questions. Make sure that you show clearly which group member is responsible for each question and answer.
- One member of the group must upload the group’s presentation materials electronically via the unit website by the due date for submissions. All group members are responsible for ensuring that all the presentation files have been submitted on Moodle by the due date. Marks will be deducted for late submissions. Student marks for the presentation will be returned via this system. On-campus student presentations will not be graded until after their class presentation and marks will not be released for this assignment until all presentations are complete.
- Presentations must proceed on the allocated day. If the group does not present their topic to the class on the allotted day they will receive 0 marks (unless granted an extension by the unit coordinator). As all members of the group are required to be familiar with and capable of presenting the whole presentation a group will be expected to give the presentation as scheduled even if someone in the group is absent. Alternative arrangements will be made for an absent group member to give the presentation if he/she is granted an extension. (An extension will only be granted if a student meets the conditions for extensions described in the CQU assessment policy. An extension request based on a medical condition must be supported by a medical certificate that meets the requirements of university policy. You must apply for extensions through the extension system. See the extension link on Moodle.)
- Students must ensure that all material used in the presentation is referenced appropriately on the slides. Students must ensure that where relevant hypertext links to the relevant references are made in their presentation. All slides must show the source(s) of the content or marks will be deducted.
- Students must include a slide after the “Any Questions” slide with the list of references.
- Students must include a “Member Contribution” slide(s) showing the tasks involved in developing the presentation and each member’s contribution. This not to be presented as part of your class presentation. It is information for the marker. The tutor cannot allocate marks without this information.
- Students must include a summary handout. This must include references and on-campus students must print a class set of the handouts to be distributed at the start of their class presentation.
The marking criteria are listed on the presentation marking guide (below) and more detailed notes about the marking criteria and giving good presentations are provided after the marking guide. They will help you to prepare for your presentation. There is also a link to a CRO chapter from Gido & Clements on the unit website. This chapter has a good section describing how to give a good presentation.
As this is a group assignment, a high standard of research and presentation is expected. All group members are expected to contribute and help each other in preparing and delivering the presentation. Groups are to decide amongst themselves the tasks to be completed by each member, but remember that all members of the group are responsible for the presentation as a whole and all members of the group must be familiar with all aspects of the presentation. More than one student can contribute to each task. For example, each student should be responsible for researching the topic and finding appropriate references.